Email Accounts

For cPanel version 11.40

(Home >> Mail >> Email Accounts)

Overview

This set of features allows you to add and manage email accounts associated with your domain.

Add an Email Address

To add a new email address:

  1. Type the email address to be created in the Email field.
    • If you manage more than one domain, make sure to select the appropriate domain from the pull-down menu.
  2. Type the password in the Password field.
  3. Retype the password in the Password (again) field.
    • You can click the Password Generator link to have a strong password generated for you. For more information, read our Password Generator documentation.
  4. Type the quota in the Mailbox Quota field.
    • The quota defines how much hard drive space the account will be allowed to use.
    • PICK Important: Due to mail server constraints, quotas cannot be greater than 2048 MB. Quotas exceeding this amount must be unlimited.
  5. Click Create Account.

Email addresses which already exist are displayed in a table. The information displayed in this table allows you to:

  • See how much disk space the account uses.
  • Change a password.
  • Change a quota limit.
  • Delete an email address.
  • Access an account through webmail.
  • Configure a mail client.

Change the Password

A secure password is one that contains no dictionary words and includes upper- and lower-case letters, numbers, and symbols.

To change the password:

  1. Click Change Password next to the appropriate email account.
  2. Type your new password into the Password box.
  3. Confirm your new password in the Password (again) box.
    • You can click the Password Generator link to have a strong password generated for you. For more information, read our Password Generator documentation.
  4. Click Change Password to store the new password.
    • If you do not wish to change the password, click cancel.

Change the Quota Limit

The quota limit for an address defines the amount of mail (in Megabytes) that can be stored to its mailbox. When your mailbox exceeds this limit, any incoming mail will be returned to the sender with a message which states that the recipient’s mailbox is full. The system administrator can change this behavior with the Exim Configuration Manager feature in WHM.

It is important to keep track of quota usage, as a full quota will not allow you to receive mail.

note Note: Your mailbox's trash folder is not included in the quota limit calculation.

note Note: You will not be able to exceed the quota set by your web host. Also, due to mail server constraints, you cannot set a quota greater than 2048 MB. Quotas exceeding this amount must be unlimited.

To change a mail quota:

  1. Click Change Quota.
  2. Type the new email quota (in Megabytes) into the appropriate field. For an unlimited account, click unlimited.
  3. Click Change Quota to store the new value.
    • If you do not wish to change the quota, click cancel.

Delete an Email Address

To delete an email address:

  1. Click the Delete link corresponding to the account you wish to remove.
  2. Click Delete to confirm that you wish to delete the email address.
    • If you wish to keep the email address, click cancel.

Configure an Email Client

This feature automatically configures your email client to access your cPanel email address(es). An email client allows you to access your email account from an application on your computer. Outlook® Express and Apple® Mail are examples of email clients. To access this feature, click the More button corresponding to the appropriate email account.

note Note: You must already have an email client installed on your computer in order to automatically configure it using cPanel.

To configure your mail client:

  1. Select and download the appropriate configuration file from the list.
  2. Run the script file to automatically configure a mail client for the selected address.

When completed properly, your email client should open automatically and log into your email account(s).

note Note: If you wish to use an email client that is not listed in this interface, you will need to manually configure it. For more information on how to manually configure an email client, review the documentation of the client you wish to use. Documentation can generally be found on the client's website.

Notes about email client configuration

If you have an installed non-wildcard SSL certificate which matches your hostname, the name of your server will match your hostname. For example, if your hostname is www.example.com and your SSL certificate matches your hostname, your server would be named www.example.com.

If your SSL certificate is a wildcard SSL, the name of your server will also match any subdomains which correspond to the hostname's domain. For example, an SSL certificate for *.example.com would be valid for my.example.com and foo.example.com.

If you do not have an SSL certificate installed, the server will use the mail subdomain of your domain. For example, mail.example.com. Also, the server will be named mail.example.com if your certificate does not match your hostname.

Access Webmail

This feature allows you to access an email account using a web browser. To access this feature:

  1. Click the More button which corresponds to the appropriate email account.
  2. Select the Access Webmail option from the menu.
  3. Enter the password in the appropriate field.
  4. Click the Log in button.

Default Email Account

Your default email address is listed under the Default Email Account heading. This is a special email account set up when your cPanel account is created by your web host. The account's username and password are the same as your cPanel account name and password.

Depending upon your web host's setup, this address may serve as a "catch-all" for all mail sent to invalid usernames in your domain. As such, it may receive a large amount of spam.

You can check and delete the mail that this account receives. To do this via webmail, click Access Webmail and select your desired webmail application.

You can also use this account to send mail. To do this via webmail, click Access Webmail and select your desired webmail application.

The actual address of the account is account@example.com, where account represents your account user name. You cannot rename, delete, or place a quota on the default account. For these reasons, we recommend that you create a separate email account for daily use.

This address is also the default From and Reply-to address of outgoing messages sent by your account's PHP scripts.

Additional Documentation

BlackBerry® FastMail Service — This document details how to use BlackBerry FastMail with your cPanel email account.

Topic revision: r35 - 14 Aug 2013 - 13:18:59 - Main.ColinShannon