Disk and Quota
The quota for an email account defines the amount of mail that the account can store. When the account exceeds this limit, the system returns any incoming mail to the sender with a message that states that the recipient’s mailbox is full. The system administrator can change this behavior in WHM's Exim Configuration Manager interface (WHM >> Home >> Service Configuration >> Exim Configuration Manager).
- Make certain that you track your quota usage. A mailbox with a full quota cannot receive mail.
- The quota calculation does not include your mailbox's trash folder.
- You cannot exceed the quota that your hosting provider sets.
- Due to mail server constraints, you cannot assign quotas greater than 4,280,000,000 MB (4096 TB or 4 PB). You must assign the Unlimited value for quotas that exceed this amount.
- The system calculates mailbox quota use every four hours. For this reason, you may not receive notifications immediately if an email account reaches or exceeds its quota.
- You can select different file sizes such as Terabyte (TB) or Petabyte (PB).
- Only enter whole numbers.
To change a mail quota, perform the following steps:
- Click Disk and Quota.
Enter the new email quota in the Mailbox Quota text box. For an unlimited quota, select Unlimited.
- Click Save.
Manage Disk Usage
Delete old or large messages from your mailbox to recover disk space. The Email Disk Usage interface (cPanel >> Home >> Email >> Email Disk Usage) will appear.
Use this feature to allow or suspend a user's ability to log in, receive mail, or send mail. You can also hold outgoing mail.
To allow or suspend specific abilities for a user, perform the following steps:
- Click Manage Suspension for the email account to suspend.
- Click Allow, Suspend, or Hold for the applicable setting.
- Click Save.
- When you select Hold for Outgoing Mail, the system will retain all outgoing messages until you select Allow for Outgoing Mail for the account.
- When you suspend an email account, the system also suspends any aliases or forwarders that redirect email to the account.
Password and authentication
Use this feature to create or change the password for an account. Enter and confirm the new password in the appropriate text boxes.
Use a secure password. A secure password does not contain a dictionary word, and it does contains uppercase and lowercase letters, numbers, and symbols.
- The system evaluates the password that you enter on a scale of 100 points.
0indicates a weak password, while
100indicates a very secure password.
- Some web hosts require a minimum password strength. The bars below the Password text box will illuminate to reflect the password's strength.
- Click Generate to create a strong password. For more information, read our Password & Security documentation.
Manage External Authentication
Allow users to access cPanel with external authentication credentials. The Password and Security interface (cPanel >> Home >> Preferences >> Password & Security) will appear.
Set Up Mail Client
This feature attempts to automatically configure your email client to access your cPanel email addresses. An email client allows you to access your email account from an application on your computer or mobile device (for example, Outlook® Express and Apple® Mail).
To access this feature, click Set Up Mail Client in the Email Accounts tab. A new interface will appear.
- An email client must already exist on your computer or mobile device for you to automatically configure it with cPanel.
- You must manually configure email clients that the interface does not list. For more information on how to manually configure an email client, review that client's documentation on the client's website.
To configure your mail client, perform the following steps:
Select and download the appropriate configuration file from the list.
We strongly recommend that you use SSL/TLS.
- Run the script file to automatically configure your email client to use the selected address.
When the configuration process finishes, your email client will automatically open and log in to your email account.
Mail Client Manual Settings
You may need to manually configure your mail client. Enter
mail.domain.com for the name of the server, where
domain.com represents your domain.
Only use the
To send a mail account's client configuration instructions to a different email address, enter the address in the Email Instructions text box and then click Send.
Configure Calendars and Contacts
Use this feature to access your calendars and contacts on your personal devices. A new interface will appear.
This option only appears if your hosting provider enables the Calendars and Contacts feature for your account.
Default Email Account
Use this interface to access your default email address. The system creates this unique email account when your hosting provider creates your cPanel account. The account's username and password are identical to your cPanel account name and password.
- Your hosting provider may configure this address to be a catch-all account. A catch-all account receives all of the mail sent to addresses on the domain that do not exist. This can cause the the default email address to receive a large amount of spam.
- You can send, view, or delete mail on this account. To do this through webmail, click Access Webmail and select your desired webmail application. You can also click Manage Disk Usage to recover disk space. A new interface will appear.
The system uses
email@example.com as the default account, where
account represents your account username and
domain.com represents your main domain. You cannot rename, delete, or place a quota on the default account. We recommend that you create a separate email account for daily use.
The system also uses this address as the default From and Reply-to address on outgoing email that your account's PHP scripts send.
If the default email account uses the Maildir mailbox format, the system applies any user-created email accounts to the main cPanel account's disk space quota. For more information about mailbox formats, read our Mailbox Conversion documentation.
Use this interface to enable or disable a shared address book. A shared address book allows you to include a system-managed address book that serves as a user directory and allows for collaboration.
- On — Enable user directory collaboration.
- Off — Disable user directory collaboration.