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Mailing Lists

Valid for versions 82 through the latest version

Version:

82

Last modified: May 28, 2024

Looking for this interface?
Note:

Your hosting provider can enable or disable this interface in WHM's Feature Manager interface (WHM >> Home >> Packages >> Feature Manager).

Overview

Mailing lists allow you to use a single address to send mail to multiple email addresses. cPanel handles mailing lists with the third-party Mailman application. For more information, read the Mailman documentation.

Note:

For this interface to display, hosting providers must enable the feature and enable the following settings:

  • The Enable Mailman mailing lists setting in the Mail section of WHM’s Tweak Settings interface (WHM » Home » Server Configuration » Tweak Settings).

  • The Mailman checkboxes in the Enabled and Monitor columns of WHM’s Service Manager interface (WHM » Home » Service Configuration » Service Manager).

Even with these settings enabled, the Mailman service will not start until the server hosts at least one mailing list.

Create a mailing list

The system includes an interface that allows you to define a name, password, and domain name for the mailing list.

To add a new mailing list, perform the following steps:

  1. Enter the mailing list name in the List Name text box.

    Note:

    The mailing list name must only contain letters, numbers, underscore characters (_), periods (.), or dash characters (-). You cannot use spaces.

  2. Select the domain for the mailing list from the Domain menu.

  3. Enter and confirm the new password in the appropriate text boxes.

    Note:
    • The system evaluates the password that you enter on a scale of 100 points. 0 indicates a weak password, while 100 indicates a very secure password.
    • Some web hosts require a minimum password strength. A green password Strength meter indicates that the password is equal to or greater than the required password strength.
    • Click Password Generator to generate a strong password. For more information, read our Password & Security documentation.

  4. Select one of the following privacy options:

    • Private — Private archives exist for this mailing list. The administrator must approve subscriptions, and the Mailman interface does not display the mailing list.
    • Public — Public archives exist for this mailing list. The subscriptions are open and the Mailman interface displays the list.

  5. Click Add Mailing List to create the new mailing list.

After you create a mailing list, use the functions below to modify, delete, or change the password.

View current mailing lists

The Current Lists section of the interface displays the mailing lists on the account. To search for a mailing list, enter a keyword in the Search text box.

The following information describes the Current Lists table:

  • List Name — The mailing list’s full email address.

  • Usage — The amount of disk space that the mailing list uses.

  • Access — The user’s level of access to the mailing list.

    • Private — Private archives exist for this mailing list. The administrator must approve subscriptions, and the Mailman interface does not display the mailing list.
    • Public — Public archives exist for this mailing list. The subscriptions are open and the Mailman interface displays the list.

  • Admin — A row-delimited list of email addresses of the mailing list administrators.

  • Functions — Administrative functions for the mailing list (see below).

Manage a mailing list

To manage a mailing list, perform the following steps:

  1. In the Current Lists section of the interface, scroll to the name of the mailing list. Alternatively, enter a keyword in the Search box and click Go.

  2. In the Functions column, click Manage next to the name of the mailing list.

Note:

The system logs you in to the mailing list management interface automatically. However, if you go directly to the Mailman URL or prefer to use the email-based management functions, you must use the administrator password.

After the Mailman management interface appears, you can define the various configuration options. For information about how to add email accounts to the mailing list, visit the Mailman documentation.

Enable spam filters for a mailing list

Note:

Mailman’s Spam Filters feature requires Spam Filters. To enable Apache SpamAssassin™ for your cPanel account, select Enable Apache SpamAssassin in cPanel’s Spam Filters interface (cPanel » Home » Mail » Spam Filters).

To enable spam filters for a mailing list, perform the following steps:

  1. In the Current Lists section, scroll to the name of the mailing list. Alternatively, enter a keyword in the Search box and click Go.

  2. In the Functions column, click Manage next to the name of the mailing list.

  3. In the Configuration Categories section at the top, click Privacy options.

  4. Click Spam filters.

  5. Enter the filter rules that you wish to apply. For more information, read our How to Create Mail Filter Rules For Mailing Lists documentation.

  6. Click Submit Your Changes.

For more information on Mailman’s Spam Filters feature, read the Mailman documentation.

Change a mailing list password

You can use this interface to change the password for a mailing list without the old password. This is useful, for example, to recover control of your mailing list if you forget or lost the password.

To change the password for a mailing list, perform the following steps:

  1. In the Current Lists section of the interface, scroll to the name of the mailing list. Alternatively, enter a keyword in the Search text box and click Go.

  2. In the Functions column, click Change Password next to the name of the mailing list. A new interface will appear.

  3. Enter and confirm the new password in the appropriate text boxes.

    Note:
    • The system evaluates the password that you enter on a scale of 100 points. 0 indicates a weak password, while 100 indicates a very secure password.
    • Some web hosts require a minimum password strength. A green password Strength meter indicates that the password is equal to or greater than the required password strength.
    • Click Password Generator to generate a strong password. For more information, read our Password & Security documentation.

  4. Click Change Password to activate the new password.

Delegate a mailing list

You can delegate administrative rights on a mailing list to specified list members. Delegates can approve messages that await approval.

Important:

Delegation comes with a security risk, as this grants the virtual user administration rights to the mailing list. These elevated privileges can take over the main cPanel account. Use this functionality only with users whom you know and trust.

To manage the Delegation settings on a mailing list, click Delegation for that mailing list.

Delegate administrative rights to an additional user

To delegate administrative rights on a mailing list, perform the following steps:

  1. Under Available Users, select the email addresses of the users to whom to delegate administrative rights.
  2. Click the right arrow.
  3. Click Save.

Remove administrative rights from a user

To remove administrative rights from an address on a mailing list, perform the following steps:

  1. Under List Administrators, select the email addresses of the users from whom to remove administrative rights.
  2. Click the left arrow.
  3. Click Save.

Delete a mailing list

To delete a mailing list, perform the following steps:

  1. In the Current Lists section of the interface, scroll to the name of the mailing list. Alternatively, enter a keyword into the Search box and click Go.

  2. In the Functions column, click Delete next to the name in the list. A new interface will open.

  3. Click Delete Mailing List to confirm.

Additional Documentation