How to Set Up a Signature in Webmail


Last modified: October 6, 2021

Overview

An email signature is a personalized block of text at the bottom of an email.

The Webmail interface (cPanel >> Home >> Email Accounts >> Check Email ) does not have a setting for assigning a signature for your email to use. You will need to configure signatures within the Webmail Client that you use.

Configure a signature in Roundcube

To create an email signature in the Roundcube Webmail Client, follow these steps:

  1. Log in to Roundcube.
  2. Click Settings in the side menu bar.
  3. Click Identities in the first panel.
  4. Click on an existing identity, or click Create to create a new identity.
  5. Enter the desired signature in the Signature text field.
  6. Click Save.

Add an image to your signature in Roundcube

If you wish to add an image to your signature in the Roundcube Webmail Client, follow these steps:

  1. Follow steps 1-4 in the procedure referenced above.
  2. Click on the HTML editor icon (Switch to HTML editor) in the upper lefthand corner of the Signature box.
  3. Click on the Insert/edit image icon (Roundcube insert/edit image icon) in the toolbar.
  4. Click on the folder icon (Roundcube image folder icon) in the Insert/edit image window.
  5. Click on the Add image button.
  6. Select the image file to upload.
    Note:
    • The image file size must be smaller than the maximum allowed file size displayed in the interface.
    • The image file must be in JPEG or GIF format.
  7. Click the Close button in the bottom righthand corner.
  8. Click on the image name in the Select filename window.
  9. Enter the desired dimensions for the image.
  10. Click the OK button in the Insert/edit image window.
  11. Click the Save button underneath the Signature box.
Important:

The image only appears in the signature if you use the HTML editor to compose messages. To compose all messages with HTML in Roundcube, follow these steps:

  1. Go to Settings >> Preferences >> Composing Messages.
  2. Under the Main Options setting, select the always option in the Compose HTML messages dropdown menu.
  3. Click the Save button.

Configure a signature in Horde

To create an email signature in the Horde Webmail Client, follow these steps:

  1. Log in to Horde.
  2. Click the gear icon (Horde gear icon) in the upper righthand section of the toolbar.
  3. Under Preferences, click on Mail.
  4. Click the Personal Information link under the General heading.
  5. The email address that uses this signature appears in the Your From: address: (optional) text box.
  6. Enter the desired signature in the text box above the Save sent mail? checkbox.
  7. Click Save.

Add an image to your signature in Horde

If you wish to add an image to your signature in the Horde Webmail Client, follow these steps:

  1. Follow steps 1-5 above.
  2. Click the Image icon (Horde add image icon)in the rightmost section of the toolbar in the bottom window.
  3. Click the Upload button.
  4. Click the Choose File button.
  5. Select the image file to upload.
    Note:
    • The image file size must be smaller than the maximum allowed file size displayed in the interface.
    • The image file must be in JPEG or GIF format.
  6. Click the Upload button.
  7. Click the Save button.
Important:

The image only appears in the signature if you use the HTML editor to compose messages. To compose all messages with HTML in Horde, follow these steps:

  1. Log in to Horde.
  2. Click the gear icon (Horde gear icon) in the upper righthand section of the toolbar.
  3. Under Preferences, click on Mail.
  4. Click on the Composition link under the Compose heading.
  5. In the Default method to compose messages: dropdown menu, select the Rich Text (HTML) option.
  6. Click the Save button.

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