How to Set Up a Signature in Webmail


Last modified: March 10, 2022

Overview

An email signature is a personalized block of text at the bottom of an email.

The Webmail interface (cPanel >> Home >> Email Accounts >> Check Email ) does not have a setting for assigning a signature for your email to use. You will need to configure signatures within the Webmail Client that you use.

Configure a signature in Roundcube

To create an email signature in the Roundcube Webmail Client, follow these steps:

  1. Log in to Roundcube.
  2. In the side menu bar, click Settings.
  3. In the first panel, click Identities.
  4. Select the existing identity, or click Create to create a new identity.
  5. In the Signature text box, enter the desired signature.
  6. Click Save.

Add an image to your signature in Roundcube

If you wish to add an image to your signature in the Roundcube Webmail Client, follow these steps:

  1. Follow steps 1-4 in the procedure referenced above.
  2. In the upper lefthand corner of the Signature box, click the html editor icon (Switch to HTML editor).
  3. In the toolbar, click the insert/edit image icon (Roundcube insert/edit image icon).
  4. In the Insert/edit image window, click the folder icon (Roundcube image folder icon).
  5. Click Add image.
  6. Select the image file to upload.
    Note:
    • The image file size must be smaller than the maximum allowed file size displayed in the interface.
    • The image file must be in JPEG or GIF format.
  7. In the bottom righthand corner, click Close.
  8. In the Select filename window, click the image name.
  9. Enter the desired dimensions for the image.
  10. Click OK.
  11. Underneath the Signature box, click Save.
Important:

The image only appears in the signature if you use the HTML editor to compose messages. To compose all messages with HTML in Roundcube, follow these steps:

  1. Go to Settings >> Preferences >> Composing Messages.
  2. Under the Main Options setting, in the Compose HTML messages menu, select always.
  3. Click Save.

Configure a signature in Horde

To create an email signature in the Horde Webmail Client, follow these steps:

  1. Log in to Horde.
  2. In the upper righthand section of the toolbar ,click the gear icon (Horde gear icon).
  3. Under Preferences, click Mail.
  4. Under the General heading ,click Personal Information.
  5. The email address that uses this signature appears in the Your From: address: (optional) text box.
  6. Above the Save sent mail? checkbox ,enter the desired signature in the text box.
  7. Click Save.

Add an image to your signature in Horde

If you wish to add an image to your signature in the Horde Webmail Client, follow these steps:

  1. Follow steps 1-5 above.
  2. In the rightmost section of the toolbar in the bottom window ,click the image icon (Horde add image icon).
  3. Click Upload.
  4. Click Choose File.
  5. Select the image file to upload.
    Note:
    • The image file size must be smaller than the maximum allowed file size displayed in the interface.
    • The image file must be in JPEG or GIF format.
  6. Click Upload.
  7. Click Save.
Important:

The image only appears in the signature if you use the HTML editor to compose messages. To compose all messages with HTML in Horde, follow these steps:

  1. Log in to Horde.
  2. In the upper righthand section of the toolbar, click the gear icon (Horde gear icon).
  3. Under Preferences, click Mail.
  4. Under the Compose heading, click Composition.
  5. In the Default method to compose messages menu, select the Rich Text (HTML) option.
  6. Click Save.

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